The College pays a great deal of attention to the provision of a safe and secure environment and to compliance with Health and Safety legislation.  As a member of the College community it is regarded as your duty to maintain the College’s safety and security, and failure to respect this duty is viewed seriously.

9.1       Keys, Bodleian Card, etc

On your arrival in Oxford you will be supplied with

• a University Card (also known as a Bodleian card or Bod Card) which gives access to University facilities and is used to pay for meals;
• a security card or fob allowing you access to the College and itsannexes; and
• a key for your room.
  
  

Your Bod Card will be swiped when you collect your key and again when you return it to record that you have signed in and out. If you don’t sign out you may be charged for accommodation after you have gone home.

Try not to lose your cards or keys. Contact the College Office if you lose your Bodleian Card, there is a £10 charge for a replacement.  Contact the Domestic Bursar’s Office if you lose your security card or fob and keys. Replacement security cards/fobs and keys cost £20.

You must return your security card/fob to the Lodge when you leave College permanently (at the end of your degree course), otherwise you will forfeit £20 of your deposit.

In order to gain access to some College facilities (e.g. public meeting rooms, boathouse) you may need to collect a key from the Lodge which must be signed in and out. You are responsible for the key’s return so don’t pass it on to another student. Please note that students will not normally be allowed to sign out the key for the boat house unless they will be at the boat house with at least one other College member.

You should ask visitors to phone you from the Lodge so that you can meet them and take them to your room. This may be cumbersome but is the most secure way of admitting guests. Beware also of ‘tailgating’: intruders following you into the College site.

The central College site, including the Library, is comprehensively covered by CCTV cameras, monitored from the Lodge. If you see any intruders or suspicious behaviour you must report it to the Lodge immediately.

9.2       Fire Safety

It is in all of our interests to ensure that College a safe place in which to live, study, and work. The College’s buildings are old and vulnerable to fire, so all College members must be vigilant against it.

You should be aware of the location of fire exits, and respond promptly to fire alarms, evacuating the building by the prescribed route in a calm and orderly way.

The College is legally required to run regular fire drills, and it is expected that students will comply when the alarm sounds, for the safety of all. When the alarm sounds, please exit the building and report to the specified assembly point. During evacuation drills you will be given two minutes to leave the building; after that College staff will check all rooms, including bathrooms, and if you are found inside you will be reported to the Senior Dean. Please note that no-one will be allowed back into the building until the last person has evacuated.

In residential accommodation, each student’s actions may compromise the safety of other students in their block. The College provides everyone arriving at College with information about fire safety and regular updates on when fire alarms have gone off and how this can be avoided. Equally, it takes any breach of College fire safety rules extremely seriously, and such actions are reported immediately to the Deans.

Deliberate activation of smoke alarms/detectors and automatic door closers is regarded as a serious offence, liable for punishment under the College’s disciplinary procedures. The guidelines for behaviour are summarised below, and explained in further detail in Appendix 1:

• DO NOT INTERFERE WITH FIRE SAFETY EQUIPMENT.
• Do not move fire extinguishers;
• Do not use fire extinguishers to prop open any doors;
• Do not tamper with fire extinguishers;
• Do not wedge Fire Doors open;
• Do not tamper with smoke detectors;
• Do not tamper with locks/ bolts on fire exits.
• Do not cook food in your study bedroom.  No cookers, no toasters, no rice kettles, no microwave ovens;
• No candles, no naked flames, no smoking in study bedrooms;
• No smoking in any College building.
  
  

9.3       Electrical Appliances

All electrical appliances must only be used in compliance with the regulations set out in 8.4 above.

9.4       Personal Belongings

You are urged to take good care of your possessions, exercising general common sense and security-consciousness. Do not leave your room unlocked, even for short periods.

The College has arranged a blanket insurance policy to provide cover for students’ possessions while in College accommodation. The cost of this insurance is approximately £8 and this sum will be added to your Michaelmas Term battels. If the insurance cover provided by this policy is insufficient for your purposes, you should arrange separate additional cover.

9.5       Bicycles

Bicycle theft is common in Oxford. You are encouraged to insure your bicycle and to keep it safe and secure with a good strong D lock. Storage for bicycles is provided in the basement beneath the garage on the west side of Turl Street (entrance next door to Norah’s Antiques). You should register your bicycle with the Lodge immediately upon your arrival in College: the College undertakes periodic checks and disposes of unregistered bicycles.

 9.6      Smoking

Smoking is only permitted in the Grove, and designated areas at Bear Lane and the EPA.